A memo is a common request in the business setting. The two things all should know about the memo is that it’s usually an internal document that’s written between individuals within the same organization; it’s also typically a short, brief document and has a standard template. While I’ve been getting more comfortable using Word 2007, I have found a lot of templates they have available. I’m sure that when I work with a specific company, there will be a specified template to use when writing memos, but it’s a nice thing for me to practice. It’s also important to know what sets a “memo” apart from a “short informal report”. The word Report implies that there has been research involved; a more in-depth understanding of the topic at hand and maybe even evidence supporting it. It’s good to know that if your superior asks for a memo and not a type of report, they are expecting information to be gathered and delivered much more quickly.

On the other spectrum of formality is the Note. It’s not something that needs much attention because they hold information about small things. With notes, you’re assuming that the recipient already knows background information regarding the topic, purpose, etc. An electronic memo is an E-Mail. E-mail documents have a template already inserted “To:, From:, Subject:”. They aren’t very formal documents in wording and style but they are still considered official documents. The words and things you are writing down will be documented, could be printed, etc. so even if it’s a friend you’re e-mailing, it’s still good to be mindful and careful of information said and shared.

When using E-Mail, there are certain guidelines one should go by when sending one and adding an attachment. If you need to send a document that’s formal, long, important, or needs a specific format, using the attachment feature is best. How you present your e-mail and your information can have a lot of impact on your audience and the overall presentation of you as well. This reading reminded me that every form of communication, even e-mails, web posts, and text messages all relates back to the author and in turn, effects how one is perceived.