Writer:                                                       

Respondent:      

In your review teams, exchange drafts of your cover letters (via email or by swapping computers) so that each person ultimately has two to read. Readers should read the draft, then respond to the following questions in as much detail as possible.  When finished, respondents should sign their name at the top, then return this sheet to the writer.  If time permits, discuss each writer's draft as a group (F2F).  Writer’s should use these responses when revising. 

Form and Style

Does the letter include all the necessary components (return address, header, salutation, introductory paragraph, body paragraph(s), and conclusion)?  If not, what’s missing?  

Does the writer use block format (all text flush with the left margin)?    

Does the style of the letter suit the occasion?  Is it too informal?  Too formal or generic?  Explain.   

Does the writer take the right tone?  (E.g., come off as enthusiastic without gushing?  highly qualified without bragging?)  Explain.  

Are there any spelling or mechanical errors?  If so, identify them, either by listing them here or by circling them on a printed draft.

Content/Rhetorical Context

Does the letter speak directly and specifically to the job ad, using keywords to organize the discussion of his or her qualifications?  Even if it does, what could be done better?

Does the writer mention specific reasons why he or she has applied for the position?  Explain.

Does the writer identify specific skills, using terminology that other experienced people would recognize?

Does the introductory paragraph identify the position applied for, its source, and then the major reason(s) why the writer is well-suited?

Does the conclusion say how the writer can be contacted for further discussion or an interview?  Does the letter end on a high note?  Explain.

What is the most important revision the writer should make?  Explain.